海角社区

Policy gateway

The Policy Gateway lists institutional policies available to 海角社区 staff and external parties.
If you are a policy owner and have a query, please contact us:
registry.web@lboro.ac.uk Guidance for document owners

Type

Topic

Academic Freedom

Guidance for 海角社区 University staff on academic freedom.

Type: Guidance Topic: Governance

Keywords: discrimination, harassment, bullying, equality, Paris declaration

Owner: Richard Taylor, Chief Operating Officer

Approver: Richard Taylor, Chief Operating Officer

Approval date: 1 June 2022

Review date: 6 September 2024

Academic Quality Procedures Handbook

The Academic Quality Procedures Handbook (AQPH) acts as a central source of information for policies and procedures which support the University in its aim to assure the quality and standards of its learning, teaching and supervision.

Type: Handbook Topic: Learning and Teaching

Keywords: quality, teaching, handbook, registry, standards

Owner: Head of PQTP

Approver: Learning and Teaching Committee

Approval date: 1 September 2022

Review date: 31 July 2024

Access and Participation Plan (APP) 2020-21 to 2024-25

The 2020-21 to 2024-25 Access and Participation Plan sets out how the University will sustain or improve access, student success, and progression to employment for students from disadvantaged and underrepresented groups in higher education.聽

Type: Policy Topic: Marketing

Keywords: widening participation, access, wp, outreach

Owner: Future Students & Marketing Operations

Approver: Operations Committee, University Council

Approval date: 30 September 2019

Review date: 31 July 2025

Admissions Policy

This policy describes the aims, principles and processes followed by the University to select and admit new students to undergraduate, postgraduate and foundation art and design programmes.

Type: Policy Topic: Marketing

Keywords: recruitment, selection, admissions, students

Owner: Future Students & Marketing Operations

Approver: Learning & Teaching Committee, Council

Approval date: 25 October 2023

Review date: 30 September 2024

Alcohol, Drug and Substance Misuse Policy

University policy on alcohol, drugs and substance misuse including reference to support.

Type: Policy Topic: Safety

Keywords: drugs, alcohol, substance misuse

Owner: Director of Student Services

Approver: Council

Approval date: 26 June 2020

Review date: 31 July 2024

Annual Leave and Public Statutory Holidays

Annual Leave and Public Statutory Holidays

Type: Policy Topic: HR

Keywords: annual leave, public holidays

Owner: Director of Human Resources and Organisational Development

Approver: n/a

Approval date: 30 January 2019

Review date: 31 December 2024

Anonymous Submission and Marking of Coursework Policy

A policy outlining general coursework submission practices and the anonymous submission and marking of coursework.

Type: Policy Topic: Learning and Teaching

Keywords: project, electronic, physical, group work

Owner: Head of PQTP

Approver: Learning and Teaching Committee

Approval date: 19 September 2019

Review date: 31 July 2024

Anti-Bribery Policy

It is 海角社区 University's policy to conduct its business in an honest and ethical way without the use of corrupt practices or acts of bribery to obtain an unfair advantage, both at home and overseas.

Type: Policy Topic: HR

Keywords:

Owner: Human Resources

Approver: Council

Approval date: 1 November 2011

Review date: 31 July 2024

Anti-Fraud and Corruption Policy

The University expects all employees to conduct themselves at all times having regard to the very highest standards of conduct, probity and confidentiality.

Type: Policy Topic: HR

Keywords:

Owner: Director of Finance

Approver: Council

Approval date: 31 December 2020

Review date: 31 December 2025

Anti-Money Laundering Policy (AML)

The Money Laundering Policy outlines how the University and its employees will manage money laundering risks and comply with its legal obligations, and sets out the procedure to be followed if money laundering is suspected, and defines the responsibility of both the University and the individual employees in the process.

Type: Policy Topic: Finance

Keywords: anti-fraud, corruption, financial regulation

Owner: Director of Finance

Approver: Operations Committee

Approval date: 12 October 2017

Review date: 31 July 2024

Appeals and Complaints procedure for Admissions

This is the procedure by which applicants to the University can appeal or make a complaint about an admissions decision.

Type: Procedure Topic: Marketing

Keywords: appeals, complaints, applications, admissions

Owner: Future Students & Marketing Operations

Approver: Learning & Teaching Committee

Approval date: 22 March 2016

Review date: 31 July 2024

Appointment of Provost & Deputy Vice Chancellor and Pro Vice-Chancellors

Annex 2 of the Committee Handbook, detailing the appointment of senior management posts in the University.

Type: Procedure Topic: Governance

Keywords: appointments

Owner: Academic Registry

Approver: TBC

Approval date: 1 March 2023

Review date: 1 March 2026

University Archives Collection Statement

海角社区 University Archives is the official repository for the institutional records of 海角社区 University and its predecessor colleges.

Type: Policy Topic: IT

Keywords: archives, special, collections

Owner: Library

Approver: TBC

Approval date: 1 March 2018

Review date: 31 July 2024

Assessing English Language Competency for International Students to ensure they meet minimum UKVI requirements

This policy summarises the ways in which the University assesses the English language competency of international students to ensure that they meet the minimum level as required by UK Visas and Immigration for a student visa, as well successfully complete their studies.

Type: Policy Topic: Learning and Teaching

Keywords: English language, Admissions, UKVI, IELTS, CEFR B2

Owner: Wendy MacDonald, Dave Norton, Admissions Office

Approver: Learning and Teaching Committee

Approval date: 6 November 2023

Review date: 31 October 2025

Assessment Flexibility Policy

Defines eligibility and process for elite sport student athletes to adjust academic assessments that clash with high level competition.

Type: Policy Topic: Learning and Teaching

Keywords: assessment, flexibility, elite, sport

Owner: Simon Wombwell (SDC)/ Francesca Pearce (SRO)

Approver: Learning and Teaching Committee

Approval date: 31 October 2018

Review date: 31 July 2024

Assistance dogs and ESAs policy

The University Policy for Assistance Dogs and Emotional Support Animals.

Type: Policy Topic: Guidance

Keywords: assistance, dogs, emotional support, animals

Owner: Helen Shaw

Approver: Helen Shaw - Disability Access and Learning Manager

Approval date: 28 February 2022

Review date: 28 February 2027

Business Records and Financial Documents Retention Policy

Gives a guide as to the retention periods for business records and financial documents.

Type: Guidance Topic: Finance

Keywords: retention, records, documents

Owner: Head of Tax

Approver: Director of Finance

Approval date: 26 May 2023

Review date: 31 May 2025

Code of Practice for Research

This Code of Practices addresses the University's expectations regarding the conduct of research.

Type: Code Topic: Research

Keywords: ethical principles, ethical conduct, research integrity, research ethics

Owner: Research Office

Approver: Ethics Committee/Research and Innovation Committee

Approval date: 31 August 2020

Review date: 31 July 2024

Code Of Practice On Investigations Involving Human Participants

This Code of Practice provides guidance on the University's procedures for ethical approval of research involving human participants.

Type: Code Topic: Research

Keywords: ethical conduct, ethics, human participants, ethical research

Owner: Ethics Approvals (Human Participants) Sub-Committee

Approver: Ethics Committee

Approval date: 31 May 2021

Review date: 31 May 2024

Conduct of Employees and Lay Members of Council

This Code of Conduct sets out guidance which should be read and observed by all employees of the University. Parts of the Code will also be relevant to lay members of Council.

Type: Code Topic: HR

Keywords:

Owner: Finance

Approver: HR Committee

Approval date: 31 December 2020

Review date: 31 December 2025

Conflict of interest policy & procedure

The university's conflict of interest policy and procedure accords with the Seven Principles of Public Life established by the Nolan Committee.

Type: Policy Topic: HR

Keywords:

Owner: Human Resources

Approver: Council

Approval date: 25 November 2021

Review date: 31 December 2024

Copyright Policy

This intranet page outlines the general copyright policy for 海角社区 University 鈥 readers should refer to related documents for details of University copyright practice.

Type: Policy Topic: Governance

Keywords: copyright, intellectual property

Owner: Information Governance Sub-Committee

Approver: Council

Approval date: 4 July 2019

Review date: 1 July 2024

Criminal Conviction Policy and Procedure for Admissions

This is the procedure by which applicants to the University who declare a relevant criminal conviction within their application are handled.

Type: Procedure Topic: Marketing

Keywords: applications, admissions, criminal convictions

Owner: Future Students & Marketing Operations

Approver: Academic Registrar

Approval date: 11 February 2019

Review date: 31 July 2024

Data Protection Policy

The policy sets out how the University protects the rights and privacy of individuals (includes students, staff and others) in accordance with the General Data Protection Act (GDPR) and the Data Protection Act (DPA) 2018. To comply with the law, personal information must be collected and used fairly, stored safely, and not disclosed unlawfully.

Type: Policy Topic: IT

Keywords: data protection, records retention, disclosure

Owner: Academic Registry

Approver: TBC

Approval date: 21 November 2019

Review date: 31 January 2024

Degree Outcomes Statement

The 海角社区 University Degree Outcomes Statement was formally approved by the University Council on 2 July 2020.

Type: Policy Topic: Learning and Teaching

Keywords: Classifications

Owner: Rob Pearson, Academic Registry

Approver: Council

Approval date: 23 November 2022

Review date: 30 April 2025

Disciplinary Procedures and Associated Guidance

This Disciplinary Procedure is designed to help and encourage employees achieve and maintain required standards of conduct, attendance and job performance.

Type: Procedure Topic: HR

Keywords:

Owner: Human Resources

Approver: Human Resources Committee

Approval date: 1 June 2015

Review date: 31 July 2024

Donation Acceptance Policy

Policy on the acceptance of philanthropic donations to the University (whether cash or item) from any source (charitable trust, company, individual or bequest).

Type: Policy Topic: Finance

Keywords: philanthropy, donation, gift, bequest, charity

Owner: Rachel Third, Head of Philanthropy

Approver: Ethics Committee

Approval date: 1 July 2022

Review date: 31 July 2024

EDI workload and recognition 鈥 principle

Document setting out principles for the recognition and provision for work undertaken as part of formal EDI roles.

Type: Guidance Topic: HR

Keywords: equity, diversity, workload, recognition

Owner: EDI Manager

Approver: Richard Taylor

Approval date: 4 April 2022

Review date: 30 May 2024

Emeritus Professors / Award of Honorary Titles

Procedures for the award of honorary titles for individuals having an active academic association with the University.

Type: Procedure Topic: HR

Keywords:

Owner: Human Resources

Approver: Human Resources Committee

Approval date: 1 February 2017

Review date: 31 December 2024

Employee Code of Conduct

The Code of Conduct (the Code) provides anyone acting in an official capacity on behalf of the university with guidelines as to what is expected of them whilst doing so.

Type: Code Topic: HR

Keywords: respect, dignity, responsibilities, media, identification

Owner: Paul Cox-Stone

Approver: Council

Approval date: 31 March 2022

Review date: 31 March 2024

Employing students and work experience

Employing students and work experience.

Type: Policy Topic: HR

Keywords: Work experience

Owner: Director of Human Resources and Organisational Development

Approver: Human Resources

Approval date: 30 January 2019

Review date: 31 December 2024

Equal Pay Policy

海角社区 University believes in equal opportunities in employment and is committed to the fundamental principle that procedures to determine the pay and conditions of employment of all our employees do not discriminate unlawfully and are free from bias.

Type: Policy Topic: HR

Keywords: equal pay, gender reporting

Owner: Human Resources

Approver: Human Resources Committee

Approval date: 1 January 2016

Review date: 31 December 2024

Equality and Diversity - Legal Requirements

Outline of the Equality Act 2010

Type: Policy Topic: HR

Keywords: Equality Act 2010, legal duties, equality, diversity

Owner: Human Resources

Approver: HR Director

Approval date: 15 February 2023

Review date: 31 December 2024

Equality and Diversity - Statement of Commitment

Guidance on how 海角社区 University is committing to be a place where students and staff feel valued and able to realise their full potential, embedding EDI in the University's strategy.

Type: Guidance Topic: HR

Keywords: equality, diversity, statement, equity

Owner: Pro Vice-Chancellor (Equity, Diversity and Inclusion)

Approver: EDI Committee

Approval date: 31 July 2023

Review date: 31 July 2024

Equality Impact Assessment

Equality Impact Assessment guidance provides a framework for completing an EIA where required, or taking account of equality considerations where an EIA is not deemed necessary.

Type: Guidance Topic: Governance

Keywords: equality, inclusion, inclusive design, legislation

Owner: EDI Manager

Approver: Chief Operating Officer

Approval date: 31 March 2022

Review date: 31 July 2024

Ethical Investment Policy

This is the policy which sets out how the University decides on counterparties and companies in which to invest whilst remaining consistent with its ethical values.

Type: Policy Topic: Finance

Keywords: ethical, investment, funds

Owner: Director of Finance

Approver: Finance Committee

Approval date: 14 June 2018

Review date: 31 July 2024

Ethical Policy Framework

A comprehensive statement of the University's expectations in relation to organisational and individual ethical behaviour, and a structure that supports informed decision-making when specific ethical issues arise in the course of the University's business.

Type: Policy Topic: Governance

Keywords: ethics, guidance, research

Owner: Zoe Stockdale, Secretary to Ethics Committee

Approver: Ethics Committee

Approval date: 23 November 2022

Review date: 29 June 2024

Expenses Policy

Guidance on what can and cannot be reimbursed through the expenses procedure is detailed in the expenses policy.

Type: Policy Topic: Finance

Keywords: expenses, travel, subsistence, claim

Owner: Head of Financial Control

Approver: Director of Finance

Approval date: 1 September 2023

Review date: 31 August 2026

Export Control Policy

Export Control is a significant aspect of UK security legislation, is broad in its application and has the potential to affect an extensive range of academic disciplines. As a responsible institution, mindful of its charitable status, the University takes legal compliance very seriously. UK Export Control compliance is not optional.

Type: Policy Topic: Governance

Keywords: export, trade, arms, defence, military

Owner: Head of Contracts

Approver: Infrastructure Committee

Approval date: 1 October 2018

Review date: 1 October 2025

海角社区 University External Speaker Policy

Type: Policy Topic: Guidance

Keywords: prevent, external speakers, radicalisation

Owner: Student Services

Approver: Council

Approval date: 28 June 2016

Review date: 30 April 2024

Financial Regulations

Regulations providing broad guidance on financial control of the University's resources, applying to all staff.

Type: Policy Topic: Finance

Keywords: finance, control, expenditure, income, assets

Owner: Director of Finance

Approver: Council, via Finance Committee

Approval date: 23 November 2017

Review date: 31 July 2024

Fitness to 海角社区 Procedure

This procedure may be applied to students whose ability to cope with university life, to study and progress on their programme is seriously compromised as the result of their health, wellbeing or a disability.

Type: Procedure Topic: Learning and Teaching

Keywords: student engagement, fitness to study, wellbeing, support, leave of absence

Owner: Academic Registry

Approver: Learning and Teaching Committee

Approval date: 1 June 2015

Review date: 15 February 2024

Freedom of Expression Code of Practice

This is the first stage in our preparations for implementing the requirements under the Higher Education (Freedom of Speech) Act 2023.

Type: Code Topic: Governance

Keywords: free speech, academic expression, free expression

Owner: General Counsel & Director of Legal Services

Approver: Council

Approval date: 23 November 2023

Review date: 30 September 2025

Freedom of Information

海角社区 University takes its obligations under the Freedom of Information Act very seriously, and aims to make access to appropriate information as straightforward as possible.

Type: Policy Topic: Governance

Keywords: FoI, freedom of information, publication scheme, transparency

Owner: FoI Officer, Academic Registry

Approver: Information Governance Sub-Committee

Approval date: 21 February 2018

Review date: 31 July 2024

Global Mobility Policy

Policy outlining the considerations for staff working overseas.

Type: Policy Topic: HR

Keywords: global, mobility, overseas, international, cross-border

Owner: Anne Lamb, Director of Human Resources

Approver: HRC

Approval date: 5 January 2023

Review date: 31 July 2024

Guidance for Disclosure and Barring Service (DBS) Checks

This procedure gives effect to the University鈥檚 policy for accessing the Disclosure and Barring Service (DBS) and should be read in conjunction with that policy.

Type: Guidance Topic: HR

Keywords: disclosure, barring service, dbs, criminal, record

Owner: Head of HR Partnering

Approver: HR Committee

Approval date: 2 February 2023

Review date: 2 February 2024

Guidance on Working Overseas

This document should be read in conjunction with the Global Mobility Policy and the Global Mobility Flowchart. It provides additional guidance on the issues to be considered if a member of staff will be working overseas.

Type: Guidance Topic: HR

Keywords: travel, global, mobility, international, cross-border

Owner: Anne Lamb, Director of Human Resources

Approver: Anne Lamb, Director of Human Resources

Approval date: 5 January 2023

Review date: 31 July 2024

Guidelines on Flexible Retirement

The university is committed to endeavouring to provide all staff with an acceptable work/life balance and, wherever practicable, to implementing flexible working arrangements in support of this aim.

Type: Policy Topic: HR

Keywords:

Owner: Human Resources

Approver: Human Resources Committee

Approval date: 1 September 2014

Review date: 31 December 2024

Harassment and Bullying Policy

海角社区 University is committed to eliminating all forms of harassment and bullying as it recognises that such behaviour is unacceptable, discriminatory and, in certain circumstances, also unlawful.

Type: Policy Topic: HR

Keywords: bullying, harassment

Owner: Human Resources

Approver: Human Resources Committee

Approval date: 1 February 2018

Review date: 31 December 2024

Health and Safety Guidance Notes

A comprehensive list of guidance notes relating to the University's Health and Safety policies.

Type: Guidance Topic: Safety

Keywords: FM, Facilities Management

Owner: Health and Safety

Approver: Health, Safety & Environment Committee

Approval date: 29 January 2019

Review date: 29 January 2024

Health and Safety Policies

A comprehensive listing of all the University's Health and Safety Policies.

Type: Policy Topic: Safety

Keywords: H&S, health and safety, FM, Facilities Management

Owner: Health and Safety

Approver: Health, Safety & Environment Committee

Approval date: 29 January 2019

Review date: 29 January 2024

Heating Policy

This policy covers the provision of a comfortable and legislation-compliant environment in which teaching, learning and research can thrive.

Type: Policy Topic: Facilities

Keywords: heating, environment, comfort

Owner: Facilities Management

Approver: TBC

Approval date: 1 April 2023

Review date: 31 July 2024

HR Policies

Human Resources hold a large range of policies centred on the staff terms and conditions of employment. These include annual leave, family leave, grievance, overtime, equal pay, redeployment, redundancy, regrading, increments, sickness, and support of many different types.

Type: Policy Topic: HR

Keywords: maternity, adoption, paternity, parental, pay, increments, promotion, probation, special leave, illness, absence, stress, volunteering, drug, alcohol misuse, rewards, overtime, mental well being

Owner: Director of HR

Approver: Director of HR/HR Committee

Approval date: 31 July 2023

Review date: 31 July 2024

Increment and Acting Up Policy

Type: Policy Topic: HR

Keywords:

Owner: Human Resources

Approver: Council

Approval date: 1 March 2018

Review date: 31 December 2024

Information Governance Policy 1 - Information Governance and Security Policy

This policy sets out the University鈥檚 information governance and security framework. Good information governance practices provide a framework for enabling secure, efficient, and effective use of the University鈥檚 data assets whilst protecting the privacy of data subjects. It involves protecting the security of data and information and information systems, as well as expectations for how the University community interacts with the institutions information and data assets.

Type: Policy Topic: IT

Keywords:

Owner: Information Governance Sub-Committee

Approver: Infrastructure Committee

Approval date: 27 January 2022

Review date: 27 January 2026

Information Governance Policy 2 - Information categories and controls

This policy provides clear guidance on how to handle information correctly once it has been categorised as Public, Not Sensitive, Confidential or Highly Confidential.

Type: Policy Topic: IT

Keywords: information security

Owner: Academic Registry/Information Governance Sub-Committee

Approver: Infrastructure Committee

Approval date: 1 June 2016

Review date: 31 July 2024

Information Governance Policy 3 - Responsibilities of All Staff and Doctoral Researchers

This policy provides all staff and doctoral researchers with a clear outline of their roles responsibilities in relation to information security.

Type: Policy Topic: IT

Keywords: information security, acceptable use, copyright, data breach

Owner: Academic Registry/Information Governance Sub-Committee

Approver: Infrastructure Committee

Approval date: 27 January 2022

Review date: 27 January 2025

Information Governance Policy 4 - Information Service and Service Contractors Policy

This policy ensures the integrity and security of University Information Systems and sets out clear conditions for providing third party organisations access.

Type: Policy Topic: IT

Keywords: external, supplier, contractor, remote, access

Owner: IT Services/Facilities Management

Approver: Infrastructure Committee

Approval date: 1 June 2016

Review date: 31 July 2024

Information Governance Policy 5 - Mobile and Remote Working Policy

This policy sets out the expected working practices and safeguards to be followed by individuals when working remotely and away on one of the University campuses. It covers the use of both University owned devices and personally owned devices.

Type: Policy Topic: IT

Keywords: remote, access, mobile, vpn, security controls

Owner: IT Services/Information Governance Sub-Committee

Approver: Infrastructure Committee

Approval date: 11 March 2022

Review date: 11 March 2025

Information Governance Policy 6 - Information Sharing Policy

This policy provides guidance on how to safely share information between colleagues within the University and securely collaborate with external organisations outlining tools which can assist in the sharing of information.

Type: Policy Topic: IT

Keywords: email, data, sharing, collaboration

Owner: IT Services/Information Governance Sub-Committee

Approver: Infrastructure Committee

Approval date: 1 March 2019

Review date: 31 July 2024

Information Governance Policy 6 - Information Sharing Policy Quick Guide

This document provides an overview of the information sharing policy, which in turn provides guidance on how to safely share information between colleagues within the University and securely collaborate with external organisations outlining tools which can assist in the sharing of information.

Type: Policy Topic: IT

Keywords: email, data, sharing, collaboration

Owner: IT Services/Information Governance Sub-Committee

Approver: Infrastructure Committee

Approval date: 1 June 2016

Review date: 31 July 2024

Information Governance Policy 7 - Policy on the Management of User Access to Information

The university implements physical and logical access controls across IT systems, data networks, and information holdings to provide auditable, and appropriate user access, and ensure appropriate confidentiality, integrity, and availability. Access management systems are in place to protect the interests of both those who provide information to the university and authorised users of that information.

Type: Policy Topic: IT

Keywords: identity management, user accounts, logical access controls, authorisation, information access

Owner: IT Services/Information Governance Sub-Committee

Approver: Infrastructure Committee

Approval date: 26 May 2022

Review date: 26 May 2025

Information Governance Policy 8 - IT Operations Management

The University makes extensive use of computer and information systems for handling and processing information to support its business functions. The University is committed to deploying secure and manageable Information Systems. This Policy provides clear technical details on how to manage a secure IT environment and is primarily aimed at IT professionals across the university.

Type: Policy Topic: IT

Keywords: vulnerability management, security, encryption and cryptography, network configuration, risks and travel

Owner: IT Services/Operations Managers

Approver: Infrastructure Committee

Approval date: 26 May 2022

Review date: 26 May 2025

IT Acceptable Use Policy

The aim of this policy is to ensure that 海角社区 University鈥檚 IT facilities are used: safely, lawfully and equitably.

Type: Policy Topic: IT

Keywords: IT acceptable use

Owner: Information Governance Sub-Committee

Approver: Infrastructure Committee

Approval date: 11 June 2019

Review date: 31 July 2024

海角社区 University Election Protocol

Procedure for the provision of student data for the purpose of compiling the Electoral Register, for the distribution of political party literature on campus and canvassing.

Type: Procedure Topic: Governance

Keywords: election

Owner: Alison Barlow

Approver: Richard Taylor.

Approval date: 10 April 2019

Review date: 31 July 2024

Major capital projects procedure

Governance process for capital projects over 拢3m. Available to staff only.

Type: Policy Topic: Facilities

Keywords: approval, building, project, major, IT Services

Owner: Amanda Silverwood, Senior Planning Officer (Strategy and Governance)

Approver: Council

Approval date: 30 March 2023

Review date: 31 March 2028

Information Governance Policy 9 - Management of Information Security Incidents and Review of Policies

The University is committed to investigating and monitoring all reported information security incidents. This Policy provides clear guidance on what to do if individuals become aware of an information security incident and how these are then subsequently handled by the University. The Policy details how incidents will be monitored, with a view to identifying specific areas of risk, which may result in recommendations to amend information security policies and/or provide further training.

Type: Policy Topic: IT

Keywords: information security, incidents

Owner: Information Governance Sub-Committee

Approver: Infrastructure Committee

Approval date: 1 February 2023

Review date: 1 February 2027

Management of Mental Well-being

The University is committed to providing a safe and healthy working environment for employees through the management of both physical and psychological hazards.

Type: Policy Topic: HR

Keywords:

Owner: Human Resources and Health & Safety

Approver: Health & Safety Committee

Approval date: 1 June 2017

Review date: 31 December 2024

Modern slavery and human trafficking statement

Outlines the policies, training, and due diligence processes that the University has in place to tackle modern slavery and human trafficking (2021-22 version).

Type: Policy Topic: Finance

Keywords: slavery, human trafficking, supply chain, tendering

Owner: Director of Finance

Approver: Council

Approval date: 23 November 2022

Review date: 31 December 2024

No PO, No Pay

We operate a fully enforced No Purchase Order, No Pay (鈥楴o PO, No Pay鈥) Policy with all suppliers and contractors. This means that any invoice received from a supplier/contractor which does not clearly state a valid Purchase Order Number provided by the University will be rejected and returned to the supplier/contractor.

Type: Policy Topic: Finance

Keywords: procurement, invoice, payment

Owner: Head of Financial Control

Approver: Director of Finance

Approval date: 1 September 2023

Review date: 30 September 2025

On-campus Advertising Policy

This policy applies to all advertising that appears on the 海角社区 University and/or 海角社区 University London campuses.

Type: Policy Topic: Marketing

Keywords: advertising, digital advertisements, signage, marketing

Owner: Marketing and Advancement

Approver: Corporate Communications

Approval date: 4 July 2016

Review date: 31 July 2024

海角社区 University Open Access Policy

海角社区 University policy for the submission of research outputs into the Institutional Repository via LUPIN.

Type: Policy Topic: Research

Keywords: open access, self-archiving, publications, library, OA

Owner: Library

Approver: Research and Innovation Committee

Approval date: 1 January 2016

Review date: 31 July 2024

Open Research Position Statement

The Open Research Position Statement outlines 海角社区's ambitions in the Open Research area including publications, research data, and methods.

Type: Policy Topic: Research

Keywords: open research, open access, FAIR data, open methods, research culture

Owner: Open Research Working Group

Approver: Research and Innovation Committee

Approval date: 1 December 2019

Review date: 31 July 2024

Operating Procedures for Post-Graduate Teaching Assistant and Postgraduate University Teacher (PGTAs and PGUTs)

Operating Procedures for Post-Graduate Teaching Assistant and Postgraduate University Teacher (PGTAs and PGUTs).

Type: Procedure Topic: HR

Keywords: PGTAs, PGTUs

Owner: Human Resources and Academic Registry

Approver: Human Resources and Academic Registry

Approval date: 30 January 2019

Review date: 31 July 2024

Payment Card Security Policy and Procedures

Adherence to this policy and the associated procedures is mandatory for all staff who handle or process card payments on behalf of the University.

Type: Policy Topic: IT

Keywords:

Owner: Payment Card Industry project team

Approver: Information Governance Sub-Committee

Approval date: 1 November 2017

Review date: 31 July 2024

Personal Titles

Cases for promotion to a Personal Chair or the award of the title Reader will be considered by the Personal Titles Sub-Committee (the Committee).聽This聽document is intended to provide guidance to candidates and Schools on the procedure and the criteria against which submissions will be assessed.

Type: Guidance Topic: HR

Keywords:

Owner: Human Resources

Approver: Council

Approval date: 1 July 2017

Review date: 31 December 2024

Policy and Procedure for Students Under the Age of 18 Years

This is the University's policy and procedure聽for handling applications from students who are under the age of 18 one week prior to the start of their course. See also Safeguarding Policy.

Type: Policy Topic: Marketing

Keywords: students, admissions, under 18, minor, safeguarding

Owner: Future Students & Marketing Operations

Approver: Learning & Teaching Committee

Approval date: 30 June 2023

Review date: 31 July 2024

Policy for accessing the Disclosure and Barring Service (DBS)

This policy applies to applicants for roles where disclosure is judged to be required; current employees in such roles; applicants for courses and programmes where disclosure is judged to be required; and current students enrolled on such courses.

Type: Policy Topic: HR

Keywords: DBS, Disclosure, Barring service, criminal, record

Owner: Head of HR Partnering

Approver: HR Committee

Approval date: 2 February 2023

Review date: 2 February 2024

Policy on Participation, Attendance and Engagement for students on taught programmes

The University's policy on the expectations of students to attend timetabled teaching events.

Type: Policy Topic: Learning and Teaching

Keywords: attendance, digital register, engagement, absence, mylboro

Owner: Academic Registrar and Assistant Registrar

Approver: Learning and Teaching Committee

Approval date: 16 September 2021

Review date: 31 July 2024

Prevention of Procurement Fraud Policy

The University will mitigate the risk of procurement fraud by making staff aware of how such fraud can happen, and its tell-tale signs, establishing procedures for preventing fraud in the first place, as well as a monitoring regime for detecting any fraud that does occur, including a procedure for reporting it.

Type: Policy Topic: Finance

Keywords: procurement, fraud, corruption, regulations, whistleblowing

Owner: Director of Finance

Approver: Director of Finance

Approval date: 1 January 2017

Review date: 31 December 2024

Privacy Notice - External Examiners

The Privacy Notice for external examiners explains what personal data we collect, how and why we collect it, how we store it and for how long we keep it.

Type: Policy Topic: IT

Keywords: privacy notice, external examiners

Owner: Kyla Sala, Executive Officer, Academic Registry

Approver: Compliance Manager

Approval date: 18 January 2023

Review date: 20 January 2025

Privacy Notice - External Stakeholders

The 海角社区 University external stakeholders privacy notice explains what personal data we collect, how and why we collect it, how we store it and for how long we keep it, in respect of activity undertaken by University Careers, Employability and Skills services, Enterprise Office and Marketing and Advancement services at the University.

Type: Policy Topic: IT

Keywords: GDPR, transparency, data collection

Owner: TBC

Approver: Information Governance Sub-Committee

Approval date: 31 December 2019

Review date: 31 July 2024

Privacy Notice - 海角社区 Alumni

This privacy notice sets out how 海角社区 University Alumni Association obtains, manages and uses your data.

Type: Policy Topic: IT

Keywords: GDPR, data, alumni

Owner: Marketing and Advancement

Approver: Academic Registry/Information Governance Sub-Committee

Approval date: 1 April 2017

Review date: 31 July 2024

Privacy Notice - Research

The 海角社区 University research privacy notice explains what personal data we collect, how and why we collect it, how we store it and for how long we keep it, in relation to research proposal collaborators, research participants and international research visitors.

Type: Policy Topic: Research

Keywords: GDPR, transparency, data collection, participants

Owner: Head of Research Development

Approver: Information Governance Sub-Committee

Approval date: 30 September 2018

Review date: 31 July 2024

Privacy Notice - Staff

The 海角社区 University staff data privacy notice explains how we use and store the personal data of our staff, people who apply for a job and some types of visitor.

Type: Policy Topic: HR

Keywords: GDPR, transparency, data collection

Owner: Carolyn Kenney, HR Partner

Approver: Carolyn Kenney, HR Partner

Approval date: 1 May 2018

Review date: 31 December 2024

Privacy Notice - Student CRM

This privacy policy states how 海角社区 University collects, manages and processes data held on the University鈥檚 customer relationship management (CRM) system.

Type: Policy Topic: IT

Keywords: GDPR, transparency, data collection, prospective students, agents

Owner: Sarah Hannaford, Head of Future Students & Marketing Operations

Approver: TBC

Approval date: 30 September 2022

Review date: 31 July 2024

Privacy Notice - Student Services

The 海角社区 University student services data privacy notice explains what information Student Services collect and reuse from other University systems, how and why we collect it, and for how long we keep it if students access additional services in connection with their health, well-being, safety or career aspirations.

Type: Policy Topic: IT

Keywords: GDPR, transparency, data collection

Owner: Manuel Alonso, Head of Student Services

Approver: Information Governance Sub-Committee

Approval date: 30 September 2022

Review date: 31 July 2024

Privacy Notice - Students

The 海角社区 University student data privacy notice explains what personal data we collect, how and why we collect it, how we store it and for how long we keep it, in relation to enquirers, applicants and students.

Type: Policy Topic: IT

Keywords: GDPR, transparency, data collection

Owner: Chris Carpenter, Head of Student Office

Approver: Information Governance Sub-Committee

Approval date: 30 November 2020

Review date: 31 July 2024

Probation (Academic Staff)

The aim of these documents to provide guidance so that all probationers and their Schools find the probationary period as productive and valuable as possible.

Type: Guidance Topic: HR

Keywords:

Owner: Human Resources

Approver: Human Resources Committee

Approval date: 1 June 2014

Review date: 31 December 2024

Probation (Non-Academic)

The aim of these documents to provide guidance so that all probationers and their departments find the probationary period as productive and valuable as possible.

Type: Guidance Topic: HR

Keywords:

Owner: Human Resources

Approver: Human Resources Committee

Approval date: 1 June 2010

Review date: 31 December 2024

Procedure for handling lack of capability

The university's procedure for handling lack of capability adopts a positive developmental approach, with clear indications of what is required and carefully defined targets, over a reasonable timescale.

Type: Procedure Topic: HR

Keywords:

Owner: Human Resources

Approver: Council

Approval date: 1 December 2013

Review date: 31 December 2024

Procurement Regulations

The Procurement Regulations form part of the University's Financial Regulations. The purpose of the Regulations is to ensure that the University's procurement activity gains value for money and is compliant with public procurement law.

Type: Policy Topic: Finance

Keywords: compliance, reporting, ethical, tender, contract

Owner: Director of Finance

Approver: Director of Finance

Approval date: 1 August 2020

Review date: 31 December 2024

Promotion to Senior Lecturer

Cases for promotion to Senior Lecturer will be considered by the Promotion to Senior Lecturer Committees.

Type: Guidance Topic: HR

Keywords:

Owner: Human Resources

Approver: Human Resources Committee

Approval date: 1 July 2017

Review date: 31 December 2024

Purchasing Card Policy

Full details when purchasing cards can and cannot be used, and how they are issued and managed, can be found in this policy.

Type: Policy Topic: Finance

Keywords: purchasing card, purchase, cardholder

Owner: Head of Financial Control

Approver: Director of Finance

Approval date: 30 August 2023

Review date: 31 August 2026

Relocation Expenses

The relocation guidance is a list of general conditions applicable to all removals along with an additional section for overseas removals.

Type: Guidance Topic: HR

Keywords:

Owner: Human Resources

Approver: TBC

Approval date: 23 May 2018

Review date: 31 December 2024

Research Data Management Policy

The University is committed to supporting its researchers to ensure research data is well managed and to the continual improvement of that support.

Type: Policy Topic: Research

Keywords: research, data, management, RDM

Owner: Library

Approver: Research and Innovation Committee

Approval date: 1 September 2016

Review date: 31 July 2024

Research Misconduct Policy

This policy addresses the University's expectation that all research undertaken on University premises or using University facilities to be conducted observing the highest standards of research practice.

Type: Policy Topic: Research

Keywords: research, misconduct, ethics, integrity

Owner: Charles Shannon - Head of Quality and Policy, Research & Innovation Office

Approver: Ethics Committee/Research and Innovation Committee

Approval date: 15 November 2017

Review date: 31 July 2024

Research Staff Code of Practice

This Code of Practice constitutes the policy and good practice guidelines of 海角社区 University for research staff, principal investigators and other staff involved in the management and supervision of research staff.

Type: Code Topic: HR

Keywords:

Owner: Director Human Resources

Approver: Director Human Resources

Approval date: 1 December 2017

Review date: 31 December 2024

Responding To A Student or Staff Death: Guidance For Staff

If you become aware of a student death, whether current, on placement or alumni this document guides through the process.聽

Type: Procedure Topic: Safety

Keywords: death, reporting

Owner: Dr Manuel Alonso, Deputy Chief Operating Officer and Director of Student Services聽

Approver: Dr Manuel Alonso, Deputy Chief Operating Officer and Director of Student Services聽

Approval date: 31 January 2019

Review date: 31 July 2024

Responsible metrics policy

海角社区's policy on the responsible use of bibliometrics and altmetrics for research evaluation.

Type: Policy Topic: Research

Keywords: bibliometrics, altmetrics, research evaluation, responsible, assessment

Owner: PVC (Research and Innovation)

Approver: PVC (Research and Innovation)

Approval date: 16 June 2023

Review date: 16 June 2025

Revocation of Honorary Degrees Policy

To provide a transparent policy on the revocation of honorary degrees awarded by the University and the associated internal governance processes.

Type: Policy Topic: Governance

Keywords: honorary degrees, revocation, rescission, nominations, standards

Owner: Abigail Loney, Secretary to University Honours Committee

Approver: University Honours Committee

Approval date: 27 February 2023

Review date: 31 July 2024

Rewards Policy

This document sets out how we reward our staff for the vital role they play in our success.

Type: Policy Topic: HR

Keywords:

Owner: Human Resources

Approver: Human Resources Committee

Approval date: 1 February 2018

Review date: 31 December 2024

Right to Cancel Policy

This is the procedure by which applicants to the University may exercise their right to cancel as permitted under UK law.

Type: Policy Topic: Marketing

Keywords: admissions, applications, right to cancel

Owner: Future Students & Marketing Operations

Approver: Academic Registrar

Approval date: 30 September 2017

Review date: 31 July 2024

Royal Charter Compliance Toolkit

This toolkit helps colleagues to understand the scope of the University's Royal Charter, the Charities Law considerations and to support colleagues in determining whether an activity should be conducted through the University or through a trading subsidiary, including legal, tax and finance implications.

Type: Handbook Topic: Governance

Keywords: company, corporation, enterprise, power, commercial

Owner: Sam McGinty, Head of Legal Services

Approver: Chief Operating Officer

Approval date: 16 July 2021

Review date: 1 August 2026

RTE Returners Policy

This guidance provides information on how to facilitate an RTE academic鈥檚 return to employment from maternity/adoption/shared parental leave. It is currently listed on the Family Leave Policy and Procedure webpage towards the bottom of the page.

Type: Policy Topic: HR

Keywords: family, keep in touch, paternity, flexible working, dependent

Owner: Anne Lamb

Approver: Chris Linton, Provost.

Approval date: 1 March 2017

Review date: 9 December 2024

Safeguarding Policy

This policy applies to safeguarding concerns regarding any registered student, staff member or visitor at 海角社区 University.

Type: Policy Topic: Safety

Keywords: safeguarding, child protection, vulnerable adults, radicalisation, prevent

Owner: Director of Student Services

Approver: Health, Safety & Environment Committee

Approval date: 12 September 2022

Review date: 31 July 2024

Sexual Harassment, Violence and Violence Policy

The policy outlines the University's zero tolerance position on sexual violence of any kind, and the support and advice available to staff and students in relation to prevention and reporting of sexual violence.

Type: Policy Topic: HR

Keywords: sexual violence, support, rape, harassment, assault

Owner: Anne Lamb and Manuel Alonso

Approver: Council

Approval date: 31 March 2022

Review date: 31 July 2024

SME-Friendly Procurement Policy

This policy explains the steps that the University takes to ensure that its procurement processes do not create unnecessary barriers for Small and Medium-sized Enterprises.

Type: Policy Topic: Finance

Keywords: procurement, SMEs, opportunities, contract, tendering

Owner: Director of Finance

Approver: Director of Finance

Approval date: 1 January 2017

Review date: 31 December 2024

Social media guidelines for staff

Guidelines for staff on the safe and responsible use of social media in a professional and personal capacity.

Type: Guidance Topic: Marketing

Keywords: social-media, academic freedom, risk, communication, @lboro

Owner: Web and Digital Team

Approver: Web and Digital Manager

Approval date: 1 September 2022

Review date: 31 July 2024

Software Policy

The purpose of this policy is to ensure that the University meets its legal requirements for software procurement, use and renewal.

Type: Policy Topic: IT

Keywords: software, applications, compliance, management, licence

Owner: Barry Bookham, IT Services

Approver: Infrastructure Committee

Approval date: 30 September 2019

Review date: 31 July 2024

Stretch Degree Policy (Sport)

Defines eligibility and process for elite sport student athletes to stretch their degree. It is a reference point for all university staff.

Type: Policy Topic: Learning and Teaching

Keywords: elite sport, stretched, stretch

Owner: Simon Wombwell (SDC)/ Mark Lister (SRO)

Approver: Learning and Teaching Committee

Approval date: 11 February 2010

Review date: 31 July 2024

Immediate actions to deal with a student fatality

Type: Guidance Topic: Safety

Keywords: student, death, process

Owner: Student Services

Approver: N/A

Approval date: 1 August 2009

Review date: 31 July 2024

Student Handbook

The Student Handbook is a comprehensive resource of student-facing guidance from the University, covering exams, car-parking, behaviour, health and safety, prizes, complaints and how we use your data, and more.

Type: Handbook Topic: Guidance

Keywords: handbook, behaviour, exams, assessment, student data

Owner: Richard Barber, Assistant Registrar (Student Engagement and Immigration), Academic Registry

Approver: Academic Registrar

Approval date: 10 November 2022

Review date: 30 September 2024

Student Protection Plan

The Plan sets out the University鈥檚 assessment of, and mitigation for, the risks which could affect the continuation of study for our students.聽

Type: Policy Topic: Learning and Teaching

Keywords: student, protection, risk

Owner: Programme Quality & Teaching Partnerships Committee

Approver: Academic Registrar, Office for Students

Approval date: 14 September 2023

Review date: 31 July 2028

海角社区 University Teaching Event Capture Policy

The purpose of this document is to set out a policy and to provide clear guidance to all staff and students on use of the ReVIEW automated teaching event (including lecture) capture system. The links below point to the policy, the page the policy is available from, and a page carrying an addendum for February 2020.

Type: Policy Topic: Learning and Teaching

Keywords: ReView, lecture capture, record, teaching

Owner: Pro Vice-Chancellor (Education and Student Experience)

Approver: Senate/Learning and Teaching Committee

Approval date: 14 March 2018

Review date: 31 July 2024

Temporary Advertising On The University Estate

This Policy covers the placement of temporary advertising, i.e. posters or banners, across the 海角社区 University estate.

Type: Policy Topic: Facilities

Keywords: advertising, advertisements, adverts

Owner: Facilities Management

Approver: TBC

Approval date: 1 January 2016

Review date: 31 July 2024

Terms and Conditions of 海角社区

This is a summary of the principal terms and conditions of the contract between applicants and students and 海角社区 University.

Type: Policy Topic: Marketing

Keywords: terms, conditions, applicant, student, contract

Owner: Future Students & Marketing Operations

Approver: Learning & Teaching Committee, Council

Approval date: 30 October 2022

Review date: 1 October 2024

Treasury Management Policy

The policy outlines how the University balances financial risk and return, and how it demonstrates value for money and the effectiveness of risk management procedures.

Type: Policy Topic: Finance

Keywords: risk, financial management, liquidity

Owner: Director of Finance

Approver: Finance Committee

Approval date: 6 January 2023

Review date: 31 December 2024

Procedure for UCAS Applications Flagged by the Similarity Detection Service

This is the procedure by which undergraduate applicants whose personal statement is flagged by the UCAS similarity detection software are handled.

Type: Procedure Topic: Marketing

Keywords: UCAS, undergraduate, applications, admissions, plagiarism

Owner: Future Students & Marketing Operations

Approver: Academic Registrar

Approval date: 1 March 2022

Review date: 31 July 2024

Sustainability policy and strategy

The Environmental Policy sets out the institution鈥檚 commitment to continual environmental improvement.

Type: Policy Topic: Facilities

Keywords:

Owner: Sustainability

Approver: Council

Approval date: 1 October 2017

Review date: 31 July 2024

University Teacher Guidance

This page is a policy document for those seeking to employ University Teachers.

Type: Policy Topic: HR

Keywords:

Owner: Human Resources

Approver: N/A

Approval date: 1 December 2017

Review date: 31 December 2024

Use of the title Fellow procedure

The following procedure should be adopted in the event that a School wishes to re-designate an individual鈥檚 title to Research Fellow.

Type: Procedure Topic: HR

Keywords:

Owner: Human Resources

Approver: Joint Negotiation and Consultative Committee

Approval date: 1 February 2019

Review date: 1 February 2024

Our Visual Identity Guidelines

Our Visual Identity Guidelines include best practice for using the University logo, imagery, icons and corporate colours so we can ensure consistency across the whole institution and build recognition with UK/EU and international audiences.

Type: Guidance Topic: Marketing

Keywords: visual identity, corporate identity, brand

Owner: Creative and Print Services

Approver: Marketing and Advancement

Approval date: 1 March 2016

Review date: 31 July 2024

Whistleblowing Policy

The Whistleblowing Policy and Procedure gives staff, students and third parties a clear procedure on how to raise any concerns which do not fall under the remit of the Student Complaints or Grievance policies and procedures.

Type: Policy Topic: Governance

Keywords: Public Interest Disclosure Act, raising concerns, corruption, honesty and integrity, inappropriate behaviour

Owner: Legal Services

Approver: HR Committee

Approval date: 13 November 2023

Review date: 1 November 2026

Workload Agreement

An Agreement on Workload between 海角社区 University and the LUCU (University and College Union, 海角社区 - formerly 海角社区 Association of University Teachers).

Type: Policy Topic: Safety

Keywords: teaching, research, hours, breaks, time

Owner: Human Resources and LUCU

Approver: Academic and Related Staff Negotiating Sub-Committee

Approval date: 3 April 2014

Review date: 3 April 2024

Writing Style Guide

Our Writing Style Guide sets out best practice for tone and style, punctuation and formatting so we can ensure consistency across the whole institution.

Type: Guidance Topic: Marketing

Keywords: writing style, tone, brand, communications

Owner: Corporate Communications

Approver: Marketing and Advancement

Approval date: 1 June 2016

Review date: 31 July 2024